Hidden Costs are internal financial adjustments added to Purchase Orders or Invoices that are not visible to the supplier. These are typically used to account for "Landed Costs"—such as internal freight, customs duties, or insurance—that affect your total spend and budget but are not part of the supplier's payable invoice.

Step 1: Enable Hidden Costs

Before you can use this feature, it must be activated at the company level by an Administrator:

1. Navigate to Company Profile.
2. Locate the Settings or Workflow tab.
3. Check the box to Enable Hidden Costs and click Save.
   
   

Step 2: Adding Hidden Costs to a Transaction

Once enabled, you can add these costs during the creation of a Requisition, PO, or Invoice:

1. Add your Items: Select the items for your transaction as usual.
2. Add Cost Field: Click the "Add Cost Field" button located within the item or totals section.
3. Enter the Amount: Select the type of cost and enter the value.
4. Internal Visibility: You will see this cost reflected in your internal totals, but the version of the document sent to the supplier will only show the base price.

Why use Hidden Costs?

• Accurate Budgeting: Ensures your project budgets reflect the true cost of the goods, including shipping and taxes handled by third parties.
• Precise Reporting: Your spend reports will calculate the total cost of procurement, not just the supplier's list price.
• Supplier Confidentiality: Keep your internal markups, logistics fees, or handling costs private from your vendors.

Tracking and Reporting

To audit these expenses, Tradogram provides a dedicated system report. To access it:

1. Click Reports on the left-hand toolbar.
2. Select View Reports and click on the System Reports tab.

Choose the Hidden Cost Report to see a summary of all internal costs added across your documents.