In Tradogram, deleting an invoice is a permanent action. When a record is deleted, the information included is irreversibly removed from the system. It cannot be recovered, and for auditing purposes, it will be as if the invoice never existed.

While the invoice itself disappears, the associated Purchase Order (PO) remains in the system.

Alternatives to Deletion

Because deletion is permanent and leaves no audit trail, you may want to consider these alternatives depending on your needs:

• Voiding the Invoice: Voiding ensures the invoice no longer impacts your spend totals, but it maintains a record that the document was created. This is generally preferred for financial transparency.

• Rejecting the Invoice: If an invoice is rejected during the approval flow, it will not impact spend. However, any user with editing permissions can then make necessary corrections and resubmit it for approval.

• Editing the Invoice: Even if an invoice has already bypassed the approval stage, it can still be edited. The system will re-trigger any necessary approvals and log all changes in the activity log for future reference.

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